QFLD · Pharmaceutical Accounting
The books behind the dispensary counter
Monthly accounting for independent pharmacies and licensed dispensaries — organized around prescription revenue, controlled substance compliance, and payer relationships.
VALUE · QFLD-001
Pharmacy accounting is a separate discipline
Pharmacies carry obligations that general bookkeepers rarely encounter: inventory reconciliation against dispensing records, insurance reimbursement tracking across multiple payers, and documentation that holds up when regulators arrive.
Quartzfield's work is structured around these specifics from the start. Monthly reports are designed around pharmacy metrics — gross margin by product category, reimbursement rate trends, controlled substance count reconciliation — rather than adapted from a standard chart of accounts.
-
Prescription revenue tracking
Organized by drug category, reimbursement type, and margin contribution each month.
-
Regulatory-ready documentation
Records structured to support inspections without last-minute preparation.
-
Payer relationship visibility
Monthly reconciliation that surfaces underpayments and denial patterns by payer.
FEATURES · QFLD-002
What you get each month
Monthly financial reports
Revenue, cost of goods, and margin — structured for pharmacy operations with product category breakdowns.
Controlled substance records
Perpetual inventory documentation with count reconciliation and discrepancy notes structured for regulatory review.
Payer reconciliation
Submitted claims compared against received payments by payer and program, with an aging summary of outstanding receivables.
Compliance documentation
Financial records organized for regulatory inspection, available and clearly structured when external review occurs.
Margin trend tracking
Gross margin compared month-over-month by category, giving procurement and pricing decisions a concrete data basis.
Multi-location reporting
Consolidated and location-level reports for pharmacy groups operating across multiple sites or dispensary licenses.
PROCESS · QFLD-003
How the engagement works
Initial review
We examine your current financial records, dispensing data, and payer contracts to understand your setup before anything else changes.
Structured setup
Chart of accounts and reporting templates are organized around pharmacy-specific categories and your business structure.
Monthly work
Accounting, reconciliation, and report delivery each month — maintained in a format ready for external or regulatory review.
Ongoing clarity
Adjustments made as your payer mix, product lines, or regulatory requirements shift. Questions answered when they arise.
CREDENTIALS · QFLD-004
Built around how pharmacy actually works
Distinct service layers covering pharmacy revenue, controlled substance inventory, and third-party payer management — each usable independently or together.
Reconciliation and reporting on a regular monthly schedule, keeping records current and flagging discrepancies before they accumulate into larger problems.
Documentation structured to meet regulatory authority requirements — maintained as routine, not assembled under pressure when an inspection is announced.
SERVICES · QFLD-005
Services offered
Three distinct service tracks, each addressing a specific layer of pharmacy financial management. They work independently or in combination.
Pharmacy & Dispensary Accounting
Complete monthly accounting for independent pharmacies and dispensaries — prescription revenue, reimbursement reconciliation, margin analysis, and regulatory documentation.
Controlled Substance Inventory Accounting
Specialized add-on covering acquisition cost recording, perpetual inventory maintenance, count reconciliation, and discrepancy documentation for controlled substances.
Third-Party Payer Reconciliation
Monthly reconciliation of payments from insurers, government programs, and other third-party payers against submitted claims — with aging summaries by payer and program type.
GET STARTED · QFLD-006
Ready to talk about your pharmacy's books?
Send us a brief message and we'll follow up with a few questions about your setup — pharmacy type, location count, current payer mix — so the first conversation is actually useful.
Send a messageCONTACT · QFLD-007
Start a conversation
If you're running a pharmacy or dispensary and want accounting that reflects how pharmaceutical retail actually works, we'd like to hear from you. Fill in your name and email and we'll follow up with a few questions before any further steps.
WHAT COMES NEXT
- → We review your message and reach out within two business days
- → A short exchange to understand your pharmacy's structure and current setup
- → A call or written summary — whatever works for your schedule
COMPANY INFORMATION